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Managing Tags

The Schoolzine system uses tags as a way of displaying and filtering features. Applying specific tags to Content Holders, media files, Events, Articles, and Groups will determine where in your account these features display.

System Tags

There are several default tags that can be used throughout the system. Depending on where these tags are applied, determine where certain features will display.

Newsletter: When applied to a media file, the file will appear in the Forms and Documents side panel item of your newsletter. When applied to a Content Holder, the Content Holder will appear in the side panel of your newsletter.

Page: When applied to a Content Holder, the Content Holder will appear in the Side Panel of other pages, such as Archive, Contact Us and Subscribe pages.

School Event: When applied to an Event, users are able to filter the calendar and look at events only using this tag.

Bank Holidays: When applied to an Event, users are able to filter the calendar and look at events only using this tag.

Noticeboard: When applied to an Event or Article, the item will appear in the Noticeboard section of your newsletter.

Subscribe: When applied to a Group, the group will appear on the Subscription Web Form.

App: When applied to a Group, the group will appear under the Manage Groups section of SZapp.

Adding a New Tag

You are able to create your own custom tags for use with events and articles. You can also use custom tags on media files so that they display in specific Content Holders rather than in the default Forms and Documents.

  1. Log in to your Control Centre and select the Settings menu tab.
  2. Once expanded, select Manage Tags.
  3. Click the Add Tag button.
  4. Select a Display Name for your tag.
    Note: The Tag Value will automatically populate based on your Display Name.
  5. Choose the Tag Availability. This determines which features within the system the tag will be available for.
  6. If you would like to order your tags you can also include a weighting.
    Note: Weighting can be used to re-order the position of your tags within the Calendar. The higher the number, the higher up the list your tag will appear.
  7. Choose a Colour for your tag. Click in the Colour field and a colour picker will appear.
    Note: If you do not select a colour, the default colour is light blue.
  8. Once saved you will be able to assign this tag.

Tag Availability Field Descriptions

Event: Allows the tag to be applied to an Event.

Media File: Allows the tag to be applied to a media file.

Newsletter Article: Allows the tag to be applied to an Article.

Tag Overview

  1. Log in to your Control Centre and select the Settings menu tab.
  2. Once expanded, select Manage Tags.
  3. You will be presented with an overview of the tags within your system. From here you can search for specific tags, filter tags based on usage and edit or delete a tag, by selecting the corresponding icon from the Actions column.

Restricted Tags

Using restricted tags is a great way to separate the public and staff only events in your Calendar. Rather than manage two Calendars, using restricted tags allows you to manage who has access to view certain events. Simply apply a restricted tag to all staff events in your Calendar to make them invisible to the rest of the community.

Restricted tags cannot be viewed on the public Calendar and can only be accessed using a specific URL. These pages can also be password protected for further security.

If you are interested in using this feature, please contact us and we will be happy to set it up for you.

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