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Managing your SZapp

SZapp Icon Inverted

Once Schoolzine has completed the setup for your SZapp, sending communications to your community is simple and quick. Functionality is available to send communications from your Control Centre or from your mobile device. If you do not have SZapp setup and would like more information about this, please contact Schoolzine.

Sending an App Notification from the Control Centre

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. On the right hand side of the page, type in the Notification Title you would like to apply to your message.
    Note: There is a 40 character limit for the title.
  3. If needed, adjust your Send Date and Send Time to postpone the message. Select Next.
    Note: If you would like to send straight away, you will not need to adjust these fields.
  4. Populate the content of your SZapp notification using the content window, and applying basic styling and formatting using the toolbar before selecting Next.
    Note: Images and attachments can be included in these messages, see below for more information.
  5. Select your groups in the dropdown, or select All to send to all SZapp contacts, then select Next.
  6. From here, you can review your SZapp notification before you Send.
    Should you need to adjust any content, you can navigate Back at any time prior to sending.

Adding Attachments

Adding a File

  • Click on the Link button and select Link to Document. Click on the upload button next to Page URL, then select the document you would like to upload.
    Note: The ‘Text to display’ field can be used to adjust the wording of the link.

Adding a URL

  • Click on the Link button, select Link to URL and then paste in the required link to the Page URL field.

Adding an Image

  • Click on the Image button, select the Upload New icon (with the upwards arrow) and then choose the image that you want to insert.
    Note: It is also possible to link an image that you have previously uploaded into your Schoolzine account by using the icon with the magnifying glass.

Handy Hints

  • We recommended not uploading files larger in size than 1 MB.
  • Clean your text to ensure that your content displays correctly and any hidden characters or symbols are removed. To clean your text, paste it into a program such as Notepad or Wordpad.
  • We recommended using a call to action for any files or URLs that you include in your message to avoid your content being missed! eg. “Click here to download” or “Click here to view”.
  • You can review which System User published the notification by viewing this information in the top right of the notification.
  • The Group/s which a notification was sent to will be displayed at the bottom of the notification in your Control Centre.

Editing an App Notification

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Choose the notification you wish to edit from the list by selecting the Edit pencil icon. Note: If the notification was ONLY sent to the SZapp Channel, you will be able to adjust the recipients.
  3. Edit the content as required and select Save.

Deleting an App Notification

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Choose the notification you wish to delete from the list by selecting the Red Delete icon, and confirm that you would like to delete the notification in the pop up prompt window.
Manage-App-Feed.jpg

Tile Management

Adding an App Tile

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Tiles Tab and click New Tile
  3. Populate the Page Title, App Icon and URL Fields.
    Note: Colouring can also be applied in this interface.
  4. Click Save.
  5. The page will then refresh to confirm your changes.

Removing an App Tile

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Tiles Tab.
  3. Select the Red Remove icon on the Tile/s from the grid that you would like to remove from your SZapp.
  4. The page will then refresh to confirm your changes.

Adjusting Tile Order

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Tiles Tab.
  3. Click and hold on the tile to adjust it’s order on the grid.

Applying Colours to a Tile

  1. Log in to your Control Centre and select the Manage SZapp menu tab. Select the Tiles Tab.
  2. Select the Pencil icon on the Tile from the grid that you would like to apply the colour to.
  3. Click in the Background colour and/or Text Colour field to select a colour.
  4. Select Save to confirm your changes for that Tile.
Manage-App-Tiles.JPG

Groups Management

Adding a group to the SZapp

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Groups Tab.
  3. To create a new Group and apply to SZapp, select New Group and type in the New Group Name and select Save. 
  4. If the group is already created, selecting Link Existing Group, selecting your relevant groups, and then click Add.
  5. The page will then refresh to confirm your changes.

Removing a group from the SZapp

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Groups Tab.
  3. Select the Red 'Remove this item' icon from the right hand side of the group.

Adjusting the order of your Groups

  1. Log in to your Control Centre and select the Manage SZapp menu tab.
  2. Select the Groups Tab.
  3. Click and drag the Group to the order you would like it to display.

Protecting your SZapp via Passcode

  1. Log in to your Control Centre and select the Settings menu tab.
  2. Once expanded, select Account Settings.
  3. Select the SZapp Tab.
  4. Populate the SZapp passcode with a 4 digit pin.
  5. Select Save to confirm your changes.
Manage-App-Groups.JPG

Managing Notifications from your Device

Informing your community is easier than ever with the new ‘Send Notification’ functionality available within SZapp. If you are a System user with the required permissions, this item will be under the ‘Manage’ tab.
Note: You must be logged into SZapp with the same details you use for your Control Centre.

Send Notification2.jpg

Sending a Notification via SZapp

  • Navigate to the ‘Manage’ tab of SZapp and select’ Send Notification’.
  • Once signed in you will be presented with a ‘Send Notification’ interface.
  • Enter the Notification Title you would like to apply to your message.
    Note: There is a 40 character limit for the title.
  • If needed, adjust your Send Date and Send Time to postpone the message. Select Next.
    Note: If you would like to send straight away, you will not need to adjust these fields.
  • Populate the content of your SZapp notification using the content window, and applying basic styling and formatting using the toolbar before selecting Next.
  • Select your groups in the dropdown, or select All to send to all SZapp contacts, then select Next.
  • From here, you can review your SZapp notification before you Send.
    Should you need to adjust any content, you can navigate Back at any time prior to sending.

Editing/Deleting a Notification via SZapp

  • Navigate to the ‘Manage’ tab of SZapp and select’ Send Notification’.
  • Once signed in you will be presented with a ‘Send Notification’ interface.
  • Click on the ‘Managed Feed’ tab.
  • Use the Pencil Icon to Edit a notification. 
    Note: If the notification was ONLY sent to the SZapp Channel, you will be able to adjust the recipients.
  • Use the Red Remove icon to delete a notification.

Creating Content and applying to SZapp

There is several ways to create content for your SZapp. You have the option of linking existing content such as Content Holders, Web Forms, and Polls to your SZapp, creating fresh content, or even linking to an external website page.

Creating a New Page and applying to SZapp

  1. Log in to your Control Centre and select the Content menu tab.
  2. Once expanded, select Web Pages.
  3. Select the New Page button.
  4. Fill in your Page Title and Page Heading.
    Note: The Page Heading will be the name that is applied to your App Tile.
  5. Select a Menu and App Icon from the dropdown menu.
  6. The URL field will create a URL based off of the Page Title.
    Note: General practice rules apply for URLs. Please read the General URL Rules article if you wish to make changes to the URL.
  7. From the Menu Settings section, select the ‘app’ tag from the Tags box.
  8. Under Page Content Select the New Content Holder button.
  9. Populate your Title, Content and push Save
  10. Select Save to confirm your changes.

Linking an existing Web Form to SZapp

  1. Log in to your Control Centre and select the Content menu tab.
  2. Once expanded, select Web Pages.
  3. Select the New Page button.
  4. Fill in your Page Title and Page Heading.
    Note: The Page Heading will be the name that is applied to your App Tile.
  5. Select a Menu and App Icon from the dropdown menu.
  6. The URL field will create a URL based off of the Page Title.
    Note: General practice rules apply for URLs. Please read the General URL Rules article if you wish to make changes to the URL.
  7. From the Menu Settings section, select the ‘app’ tag from the Tags box
  8. Under Page Content Select the Add Content dropdown and select Form.
  9. Select the relevant Form in your account from the dropdown.
  10. Select Save to confirm your changes.

Linking an existing Content Holder to SZapp

  1. Log in to your Control Centre and select the Content menu tab.
  2. Once expanded, select Web Pages.
  3. Select the New Page button.
  4. Fill in your Page Title and Page Heading.
    Note: The Page Heading will be the name that is applied to your App Tile.
  5. Select a Menu and App Icon from the dropdown menu.
  6. The URL field will create a URL based off of the Page Title.
    Note: General practice rules apply for URLs. Please read the General URL Rules article if you wish to make changes to the URL.
  7. From the Menu Settings section, select the ‘app’ tag from the Tags box.
  8. Under Page Content Select the Add Content dropdown and select Content Holder.
  9. Click Select on the relevant Content Holder in your account from the prompt window.
  10. Select Save to confirm your changes.

Linking an existing Poll to SZapp

  1. Log in to your Control Centre and select the Content menu tab.
  2. Once expanded, select Web Pages.
  3. Select the New Page button.
  4. Fill in your Page Title and Page Heading.
    Note: The Page Heading will be the name that is applied to your App Tile.
  5. Select a Menu and App Icon from the dropdown menu.
  6. The URL field will create a URL based off of the Page Title.
    Note: General practice rules apply for URLs. Please read the General URL Rules article if you wish to make changes to the URL.
  7. From the Menu Settings section, select the ‘app’ tag from the Tags box.
  8. Under Page Content Select the Add Content dropdown and select Poll.
  9. Click Select on the relevant Poll in your account from the prompt window.
  10. Select Save to confirm your changes.

Next Article »

Managing SZapp Notifications from your Device